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Notice of a Grant Award

A notice of grant award (also referred to as notice, NOGA, NGA, sponsor notice, or award letter) is a notification from a sponsor indicating that a proposal has been funded. Notice of grant awards are typically received by Sponsored Programs, although on occasion a Principal Investigator (PI) may be notified directly. Notices should be forwarded to Sponsored Programs for review and processing.

Account Set-up

Upon receiving a sponsor award notice or update to an award, a Grants and Compliance Specialist in Sponsored Programs initiates the account set-up/modification process. Once the account(s) and award information has been completed a member of Sponsored Programs will contact the PI to review terms and conditions of the award. 

Award Management

Managing the regulatory and fiduciary responsibilities of sponsored research funds is a highly regulated and complex undertaking. There are multiple parties involved and many phases within the life cycle of an award.

Proper stewardship of sponsored research funds is a responsibility that is shared among many individuals and entities within the University. Cooperation results in the effective management of public funds to maximize research outcomes and higher standards of research integrity. Managing these funds properly will also decrease serious cases of fraud, institutional mismanagement, and poor management of federal funds.

Award Closeout

Upon project termination, Sponsored Programs will review the account and work with the Principal Investigator (PI) to determine the final figure to be reported to the sponsor on the financial report or final invoice.

Sponsored Programs will be responsible for:

  • Submitting the final financial report/invoice to the sponsor.

The PI will be responsible for (if necessary):

  • Timely submission of final progress report. 

In most cases for federal awards, final financial reports must be submitted within 90 days from the award end date, and within 60 days for final invoices. Non-federal deadlines may vary by sponsor. To meet sponsor deadlines there needs to be clear and timely communication between PI and Sponsored Programs Grants and Compliance Specialists. Sponsored Programs will submit the final financial report/invoice to the sponsor upon agreement with the PI on the final figure to be reported.